About the Purchasing Office

The Purchasing Office manages all County procurement activity to provide taxpayers with maximum value and secure high-quality goods and services at reasonable cost. We guarantee that all purchasing actions are conducted in a fair manner and allow all qualified vendors access to County business.

Electronic Procurement System

Vendors are directed to submit electronic responses to posted IFB’s, RFP’s by signing up and registering on Demand Star.

To submit an electronic response to a published Invitation For Bid or Request For Proposals, interested vendors are to: Register with DemandStar by Onvia. The County uses DemandStar as our primary repository for acceptance of electronic bids and requests for proposals. When new items are posted, DemandStar will notify all prospective bidders based on the NIGP commodity code classification for each individual Invitation to Bid (IFB) or Request for Proposal (RFP). *Please see attached information and easy registration form to set up your account and access to respond to solicitations.

The Purchasing Office also uses eVA, the Commonwealth of Virginia’s electronic procurement portal to post RFP information. Registration on the eVA website is necessary for vendors to have access to procurement opportunities in James City County and over 663 other local governments and state agencies in the Commonwealth of Virginia. To register, reactivate your registration, or update your file, visit the eVA website.

 All active IFB’s, Requests For Proposals, Notice of Award notifications will continue to be posted on the County website under Bids & Requests for Proposals.

More Information

For help or more information on eVA you may contact BuySense (eVA Support Line) at 866-289-7367 or by calling 711 for TTY.

James City County accepts only electronic copies of posted IFB’s/RFP’s. To maintain the integrity of the sealed bid/proposal process, vendors must sign up and register with Demand Star prior to the due date and time specified in the IFB/RFP documents including any addenda issued, in order to submit their bids/proposals. 

Related Documents